Privacy Policy

Who we are

Notka (“Notka”, “we”, “us”) is a voice-journaling service operated from Poland. This policy explains what personal data we process when you use notka.ai, why, and the rights you have under the GDPR. Questions: hello@notka.ai.

Audio is ephemeral

When you record a voice note, the audio is uploaded only to be transcribed, then deleted. We do not retain audio recordings. We keep the resulting text transcription and the structured note generated from it.

What we store

• Account data: your email address and profile preferences (timezone, language, notification settings).
• Note content: transcriptions and the AI-structured output of your notes.
• Reflections: AI-generated summaries derived from your notes.
• Search embeddings: a mathematical representation of your notes used for “Ask my notes” search. These are internal and not human-readable.
• Usage and billing metadata required to operate the free and paid tiers.

How your data is processed

To provide the service we share the necessary data with the following processors. Each processes data only to deliver their part of the product:

• Supabase — database, authentication, and storage (hosted in the EU).
• OpenAI and Groq — speech-to-text transcription, note structuring, and embeddings.
• Anthropic — generating your reflections.
• Stripe — payment and subscription processing (we never see your card details).
• Resend — sending reflection and account emails.
• Vercel and Cloudflare — hosting, delivery, and scheduled jobs.
• PostHog — privacy-conscious product analytics.

Your note content is not used to train third-party AI models.

Your rights

You can export all of your notes and reflections at any time from Settings → Your data, and you can permanently delete your account and all associated data from the same screen. Deletion removes your notes, reflections, profile, usage records, and cancels any active subscription. Under the GDPR you also have the right to access, rectify, and object to processing — email hello@notka.ai and we will respond within 30 days.

Data retention

We keep your data for as long as your account is active. When you delete your account, your data is erased. Audio is never retained beyond transcription.

Changes

We may update this policy as the product evolves. Material changes will be reflected by the “Last updated” date above.